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Chasing Compliance
Examines the challenges behind compliance and records management, the factors that make it so volatile, and what you can do to create the stability and order that comes with a sustainable compliance solution.
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California Air Resources Board Implements OpenEDMS® to Streamline Certification Process
OpenEDMS, Group 1's web-based document management solution, boosts the efficiency of CARB’s emission certification program.
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OpenEDMS Enterprise Document Management
View a demo of our new flexible, powerful web-based document management system that is securely accessible via any web browser by any business user, mobile user and global enterprises with branches in multi-national locations.
OpenEDMS Workflow Management
The OpenEDMS Workflow Management module is a component of the OpenEDMS document management system. It supports document submission, review, approval, and distribution processing.
OpenEDMS Workflow Management provides email and instant message protocols for workflow events notifications and browser based workflow manager for user to conduct document submission, review and approval tasks. The documents can be digitally signed with PKI based digital signatures. The approved document can be converted into PDF with watermark insertions.
The uniqueness of OpenEDMS Workflow Management is its simplicity with its major focus on the document review process.
View OpenEDMS Workflow Management Flash Demos
Features and Benefits
- Web-Based System: Workflow user interface is similar to the OpenEDMS document management system. All user functions are presented via a standard web browser
- WFMC Compliant: System supports Workflow Management Coalition standard. Includes Workflow Engine, Workflow Designer, Task Manager, and Workflow Monitor components
- Workflow Designer: This component is a Java application and supports drag and drop-based workflow template design interface. Authorized users can create custom workflow templates. Template model is XML based and version controlled
- Workflow Template Import: Import Workflow template designs directly into OpenEDMS workflow designer by using Tab delimited text files
- Document Centric Workflow: Supports document submission, review, approval, routing, and task notification business processes
- Parallel and Sequential workflow: Supports parallel or sequential review processes
- User and Group Support: Participants can be users or groups. For group routing, workflow engine supports first come, first serve model. Workflow routing table provides specific next-step review for rejection and approval steps for users or groups
- Status, Comments, and Attachments: Reviewers can add comments and attach reference documents to the reviewed document. Authorized reviewers can change status for reviewed and rejected documents
- Visual Presentation: System uses Gantt Charts and flowchart representations to graphically present processes and tasks
- Digital Signature: Documents can be digitally signed by approvers. System also provides digital signature log for users to track signing documents in the repository. System supports X500 based digital certificate and only needs server certificate that can be used to automatically generate end-user certificates for digital signing
- Watermark and PDF Conversion: In final stage of document review process, template can have a watermark provided to final approved document. System provides PDF conversion for final documents. Administrators can provide watermark images that could be used for approved documents
- Search Interface: System provides search function to locate tasks by name, date, status, users, and other parameters
- Task Folder: Manage finished tasks by moving them into user defined folder structures
- Notification: System supports email and instant messaging methods for workflow task notifications
- Workflow Transaction Log: Provides full task process transaction log and records all user activities with timestamps
- Transaction Package: System provides transaction package (review comments, attachment, master documents) online or as ZIP file
NOTE: The OpenEDMS Workflow Designer is part of the OpenEDMS Desktop application.