Featured White Paper
Chasing Compliance
Examines the challenges behind compliance and records management, the factors that make it so volatile, and what you can do to create the stability and order that comes with a sustainable compliance solution.
Featured Case Study
California Air Resources Board Implements OpenEDMS® to Streamline Certification Process
OpenEDMS, Group 1's web-based document management solution, boosts the efficiency of CARB’s emission certification program.
Featured Demo
OpenEDMS Enterprise Document Management
View a demo of our new flexible, powerful web-based document management system that is securely accessible via any web browser by any business user, mobile user and global enterprises with branches in multi-national locations.
OpenEDMS Record Management
The OpenEDMS Record Management Solution provides both software and services to manage critical business documents throughout their entire life cycle from creation through final disposition.
OpenEDMS Record Management is an extension to the OpenEDMS document management system with features to support file plan, record creation, record classification and record retention. It is fully compliant with DOD 5015.2 and other industry standards.
In the OpenEDMS, a system resource such as document, folder, workflow process or email can be declared as record, which will follow record management rules guided with predefined file plans.
View OpenEDMS Record Management Flash Demos
Features and Benefits
- Standards Compliance: Supports DoD 5015.2 specifications
- Record Creation/Cutoff: Declares records from document repository and assigns file plan and metadata information. Assigns cutoff date for document retention
- Execution Method: Define disposal method upon elapse of policy, i.e., archive, purge, or move to other locations
- Notification: Sends notification to authorized users by email and/or instant messages when policy has elapsed
- Manage Physical File: Records physical file locations and classification information and can be searched by using metadata information
- File Plan: Standard compliant file plan management to declare document into record and assign record manager to manage the record
- Record Metadata: Standard compliant record metadata with all mandatory information to create, classify, and search records
- Record Retention: Standard compliant record retention management supports record disposition and destruction
- Advanced Record Search: Search record category, content, file plan, and metadata